PRIVACY POLICY We take privacy issues seriously and are committed to protecting your personal information. This privacy policy has been developed in accordance with our legal obligations and will be updated from time to time. This policy should be read in conjunction with the University of York Disclaimer. If you have any queries concerning your personal information or any questions on CRD’s use of the information, please contact our Enquiry Service. Information collected and how it is used We collect information about the browsing activities of all users accessing all areas of the CRD website. The information gathered will generally be which pages you have visited and how long you stay online. We will not be able to identify who you are, but may be able to identify broadly where you are located. This information is used for usage studies and marketing, in particular to provide information to our funders. You are asked to register in order to subscribe to email alerts, and to be able to save search strategies. In order to register you will be asked to submit a personal email address, although giving your name is optional. Some of this information is mandatory so that we can fulfill our obligations to you. Your email address is then used to fulfill our obligation to you to send any requested email alerts. In addition, we may, on rare occasions, contact you so you can get the most out of the services CRD offers and to invite you to participate in surveys or offer feedback. On some occasions we use the information provided to produce aggregate statistics in relation to pages being accessed. We may also use it to monitor usage patterns of the website in order to improve navigation and design features to help you get information more easily. This information is gathered as daily logged files. To help to us develop the website and our services, we may provide such aggregated information to third parties. The statistics however will not include any information that can be used to identify any individual. Each time you use the internet, an IP address is assigned to your computer via the internet service provider. This number may either be the same or different each time. Each time your computer requests information from our website, we log your IP address on our server. We may use this in order to gather information about CRD website traffic and usage. Whether you are a registered user or not, our web server collects certain information such as (a) IP address; (b) host names (c) domain name (d) time and date information as requested (e) the browser version and platform when it is requested, (f) a record of which pages have been requested, but we do not identify any individual from this data. Disclosure of personal information We will not disclose your personal data to any third party, other than our contractors. Where you have provided us with an email address for an alert, you may change this information if it becomes outdated. Storage and protection of personal information Your personal data is stored in our registration manager which is only available to the web administrators. This is protected by username and password. We cannot access your password for your registration, but we can reset it for you if necessary. Security We understand that the security of your information is important to you. We take steps to protect your information as it travels the internet, and to make sure all information is as secure as possible against unauthorised access and use. We have mechanisms in place to protect data, such as our “firewall”. A firewall is a barrier that allows only authorised traffic through to our servers. It safeguards our computer systems and your information. By using this Website you agree to your data being held. Whilst we strive to protect your personal information, we cannot guarantee the security of the information you transmit to us online. You therefore do so at your own risk. Once we receive your transmission, we make our best efforts to ensure its security on our system. Authentication You should not share your username and password with other people. If you think you might lose or forget these identifiers write them down and keep each in a separate place. If you forget your details you may alter/retrieve them by going to ‘forgot your password?’ Contact us If you have any concerns or queries about the information we hold about you or wish to send feedback about this site, please contact the CRD Enquiry Service. Links to external sites Within our pages and database records you will encounter links to other sites that are not related to CRD. Please be aware that once you click to one of these sites, you are subject to that site’s privacy policy and not to ours. You may wish to review the privacy policy for each site you visit. Your consent By using this website, you consent to the use of any data we collect as set out in this policy. You should review this privacy policy regularly, to note any changes relating to how we collect and use information.